SwiftKhata

Purchase Orders & Suppliers

Streamline your procurement. Create purchase orders, receive deliveries, and track supplier payments — all in one place.

Complete Procurement Workflow

From placing orders to receiving stock — manage your entire supply chain efficiently.

Create Purchase Orders

Build POs with product selection, quantities, and cost prices. Send to suppliers digitally or print for manual handover.

Receive & Verify Stock

Receive deliveries against POs. Check quantities, mark damages, and auto-update your inventory on confirmation.

Partial Receiving

Supplier sent 80 out of 100 items? Receive partial deliveries and track remaining quantities automatically.

Cost Tracking

Track purchase costs per product. See your true margins with accurate cost-of-goods data across all purchases.

Reorder Alerts

Get notified when stock drops below reorder level. Generate POs directly from low-stock alerts with one click.

Supplier Directory

Maintain a complete supplier database with contact details, payment terms, and purchase history per supplier.

How Purchase Orders Work

1

Create Purchase Order

Select supplier, add products with quantities and agreed prices. Set expected delivery date.

2

Send to Supplier

Print or share the PO. Track its status from draft to ordered to partially received.

3

Receive Stock

When delivery arrives, receive against the PO. Stock and costs update automatically.

Everything Included

Create POs with product, quantity, and cost price
Supplier selection from saved directory
Expected delivery date tracking
PO status workflow (draft, ordered, partial, received)
Partial receiving with remaining quantity tracking
Auto-update inventory on receive
Cost price updates from purchase data
Supplier CRUD with contact and payment terms
Purchase history per supplier
Low stock reorder suggestions
Multi-location stock receiving
PO linked to stock movement audit trail

Try SwiftKhata Free for 10 Days

No installation fee. No credit card. Manage your suppliers like a pro.