Purchase Orders & Suppliers

Streamline your procurement. Create purchase orders, receive deliveries, and track supplier payments — all in one place.

SwiftKhata — Purchase Orders

Purchase Orders

PO #SupplierItemsTotal (Rs)StatusDate
PO-001Lahore Traders1245,200ReceivedApr 10
PO-002Karachi Wholesale828,750PendingApr 11
PO-003Islamabad Supplies515,300CancelledApr 12
PO-004Faisalabad Goods2067,800ReceivedApr 13
4 purchase ordersTotal: Rs 1,57,050

Complete Procurement Workflow

From placing orders to receiving stock — manage your entire supply chain efficiently.

Create Purchase Orders

Build POs with product selection, quantities, and cost prices for each supplier.

Receive Into Stock

Receive a delivery against its PO and the ordered quantities are added to your inventory in one step.

Expiry Dates on Receive

Enter an expiry date for each item as you receive it. The earliest-expiring batch is sold first.

Cost Tracking

Every received PO creates cost batches, so each sale is costed from what you actually paid for that stock.

Supplier Ledger

Receiving a PO adds to what you owe that supplier. Record payments and print or share their statement.

Supplier Directory

Keep every supplier's name, phone, email and address, with their purchase orders, payments and balance in one place.

How Purchase Orders Work

1

Create Purchase Order

Select supplier, add products with quantities and agreed prices.

2

Track the Order

The PO stays Pending until the delivery arrives — or cancel it if the order falls through.

3

Receive Stock

When delivery arrives, receive against the PO. Stock and costs update automatically.

Everything Included

Create POs with product, quantity, and cost price
Supplier selection from saved directory
PO status: pending, received or cancelled
Auto-update inventory on receive
Expiry date per item when receiving
Cost batches from each received PO (oldest or earliest-expiry sold first)
Supplier records with phone, email and address
Supplier ledger: balance owed, payments and statement
Purchase history per supplier
Multi-location stock receiving
PO linked to stock movement audit trail

Start Free — 1 Month on Us

No installation fee. No credit card. Manage your suppliers like a pro.